Winter Event Planning

Inspirations and ideas to help you get started

Winter is a season of wonder, warmth, and celebration. Whether you're planning a corporate holiday party, a festive family gathering, or a community winter carnival, finding unique ways to bring people together is key. To help spark your creativity, we’ve gathered some top ideas and must-have elements to make your winter event a standout experience.

1. Warm Up with Cozy Beverage Stations

One surefire way to make guests feel welcome is with a warm drink in hand. Hot chocolate and coffee stations are crowd-pleasers that can be customized with toppings like whipped cream, marshmallows, cinnamon, and peppermint sticks. Edgeway Events’ coffee services, including Cold Brew and Espresso options, cater to various tastes and are perfect for both indoor and outdoor winter gatherings.

2. Add a Touch of Magic with a Giant Snow Globe

Looking for a show-stopping centerpiece? Our life-sized snow globe is a stunning addition that doubles as a photo booth, giving guests a whimsical backdrop for capturing memories. The giant snow globe is great for all ages and creates a sense of enchantment that adds to the winter atmosphere.

3. Bring the Snow with Real Snowballs

Nothing says winter fun like a good old-fashioned snowball fight, and with our real (YES real!) snowballs, you can bring the excitement or snow fun anywhere! Guests will love the novelty of real snow, providing both fun and laughter.

4. Keep Guests Comfortable with Event Heaters

Hosting an outdoor or semi-outdoor winter event? Ensure your guests stay warm with high-quality event heaters. These additions can make all the difference in keeping everyone cozy and engaged, no matter how chilly it gets outside.

5. Interactive Games for Everyone

When it comes to creating an engaging event, interactive games are a must. Consider options like:

  • Indoor Axe Throwing: A safe and thrilling activity that brings a rustic edge to any winter party.

  • Laser Tag & Archery Tag: Transform your venue into an action-packed arena where guests of all ages can have a blast.

  • Shuffleboard & Pickleball: Perfect for guests who enjoy some friendly competition.

  • Winter Carnival Games: Classics like Gaga Ball, Kubb, and 9 Square in the Air are great for adding playful energy to your event.

6. Create an Inviting Ambiance

Set the scene with decorative elements that make your event feel magical. LED cube stools, hedge walls, and balloon arches can all add to the winter wonderland theme. Pair these with elegant stage lighting for a truly memorable experience.

7. Fire Pit Rentals for Outdoor Warmth

For outdoor winter events, fire pits are a game-changer. They create a warm and inviting space where guests can gather, sip hot chocolate, and share stories while staying cozy.

Tips for Successful Winter Event Planning

  • Book Early: Winter is a popular season for events, so secure your rentals and services as soon as possible to avoid disappointment.

  • Plan for Comfort: Ensure your guests have enough warm seating and access to heated areas.

  • Add Personal Touches: Small details like custom drinks, themed music, and special lighting can transform an event from memorable to unforgettable.

Plan Your Dream Winter Event with Edgeway Events

At Edgeway Events, we offer a full range of winter-friendly rentals and services to make your vision a reality. From real snowballs and cozy beverage stations to interactive games and decorative elements, we’re here to help you create an event that guests will talk about for years to come.

Ready to start planning? Contact us today and let’s make your winter event magical!